This is the privacy policy of the Attendance Radar website and the Attendance Radar mobile application and web portal. This will cover the following topics, separated between the website and the mobile application and web portal:
- What data do we collect?
- How is this data collected?
- How is this data used?
- How is this data stored?
- What are your data subject rights?
- Website only: Cookies
What data do we collect?
On the Attendance Radar website:
Name, email and organization.
On the Attendance Radar mobile application and web portal:
Name, surname, email and optionally the institute number of students.
How is this data collected?
On the Attendance Radar website:
When filling out the contact form.
On the Attendance Radar mobile application and web portal:
In the case of trainers this data is solely collected when they register in the app. For students it can be collected when they register themselves in the app or if they are registered by their trainers.
How is this data used?
On the Attendance Radar website:
Codific collects your data so that we can contact you when you complete a contact form.
On the Attendance Radar mobile application and web portal:
This data is used for the purpose of attendance tracking. The data collected on students permits their personal identification which is used to link them to their trainers, courses and attendance records in the mobile application and web portal. The data collected on trainers also permits for their personal identification which is used to link them to their students, courses and the attendance records of their students.
How is this data stored?
Data created by using the system is stored in our servers in the Netherlands. If you access the website, mobile app or web portal from any other region of the world with laws or other requirements governing personal data collection, use, or disclosure that differ from applicable laws in The Netherlands, then through your continued use of the Site, you are transferring your data to The Netherlands, and you agree to have your data transferred to and processed in The Netherlands.
Data that is generated by third parties, such as Google Analytics and Hubspot is stored in their respective servers.
Marketing
Codific would like to send you information about products and services of ours that we think you might like. In the case of the mobile application and the web portal, upon registering you give your consent to receive emails from the Codific Group and our partners. In the case of the website you give your consent to receive emails when signing up for the newsletter. You may always opt-out at a later date. You have the right at any time to stop Codific from contacting you for marketing purposes or giving your data to other members of the Codific Group.
What are your data subject rights?
On the Attendance Radar website:
Right to be informed: You are informed of the data we collect when you fill out the contact form as you fill in this data yourself.
Right to access: You have the right to request Codific for copies of your personal data.
Right to rectification: You have the right to request that Codific correct any information you believe is inaccurate. You also have the right to request Codific to complete the information you believe is incomplete.
Right to be forgotten: You have the right to request that Codific erase your personal data, under certain conditions.
Right to restrict processing: You have the right to request that Codific restrict the processing of your personal data, under certain conditions.
Right of data portability: You have the right to object to Codific’s processing of your personal data, under certain conditions.
Right to object: You have the right to request that Codific transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via the contact form.
Or write to us:
Codific BV
Tervuursevest 21 box 1501
3001 Heverlee Belgium
On the Attendance Radar mobile application and web portal:
Codific follows the principle of data minimization in all our applications, we strive to collect only the essential data we need.
Right to be informed: Data subjects are able to see their data in the mobile app and web portal and this data is used solely for the purpose of attendance tracking. Additionally, trainers can optionally allocate institute numbers to students, as an extra way to identify them, also for the purpose of student attendance tracking. Students will be able to see when they have an institute number allocated to them.
Right to access: Subjects can see all the data that has been collected from them when registering. The name, surname, email address and (optionally) their institute number are all visible in the “Settings” screen on the mobile app and in the web portal in the “My profile”
Right to rectification: Data subjects can modify their name and surname in the app. Modifying their email address is not possible as this would prevent the fulfillment of the purpose of attendance tracking. Students can additionally modify their institute numbers by asking their trainer to do so.
Right to be forgotten: Data subjects can delete their account and 15 days after deletion all data of the user is fully anonymized, making it impossible to identify the user. This is done in an irreversible manner.
Right to restrict processing: As only the minimal data required for attendance tracking is collected, restricting data processing would impede the app from fulfilling its purpose.
Right to data portability: Data subjects can print out their profile page and attendance reports. Trainers can also export attendance into an XLS file.
Right to object: As only the minimal data to fulfill the purpose of attendance tracking is collected, the right to object would prevent the purpose to be fulfilled. A student can object to using the app and can then be marked manually by the instructor.
Attendance Radar website only:
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
How do we use cookies?
Codific uses cookies in a range of ways to improve your experience on our website, including:
- Understanding how you use our website
- Link traffic behavior to traffic sources.
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
- Functionality – Codific uses these cookies so that we recognize you on our website and remember your previously selected preferences. A mix of first-party and third-party cookies is used.
- Advertising – Codific uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed, and information about your browser, device, and your IP address.
- Codific uses Google Analytics and Hubspot to analyze sources and behavior of traffic on the website.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result..
Privacy policies of other websites
The Codific website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
This website uses Google Analytics.
Changes to our privacy policy
Codific keeps its privacy policy under regular review and places any updates on this web page. The last update was on the 21/11/2023.